2024 UnidosUS Annual Conference FAQs

Important Registration Deadlines

• December 8, 2023: Early bird deadline

• March 8, 2024: Tier 1 deadline

• May 31, 2024: Tier 2 deadline

• June 28, 2024: Cancelation and substitution deadlines

• July 5, 2024: Tier 3 deadline and registration closes

Registration Disclaimers

PAYMENT INFORMATION: Registration must be paid in full to receive the registration badge/credential on-site or registration will be canceled. UnidosUS accepts Visa, MasterCard, American Express, personal or corporate/organizational checks, and purchase orders. All checks and purchase orders should be postmarked by the Early Bird and Tier deadline and mailed to the following address:
UnidosUS
PO Box 748425
Los Angeles, CA 90074-8425

TERMS AND CONDITIONS: You may register and pay for registration at a later date, as long as you pay before the end of the registration tier deadline. If you pay after the tier deadline, you will need to pay the new tier rate applicable on the day you are paying. YOU ARE NOT REGISTERED UNTIL PAYMENT IS PROCESSED. All registration badges with a code for admission to events and ribbon credentials will be distributed on-site.

CANCELLATION AND REFUND POLICY: Cancellations will be accepted in writing to [email protected] until Friday, June 28, 2024, and are subject to a $95 processing fee. All refunds for cancellations submitted prior to June 28th will be issued by Friday, September 6, 2024.

SUBSTITUTIONS:  Transferring a registration to another individual is permitted prior to Friday, June 28, 2024. The substituting party is responsible for all final financial obligations (any balance due) associated with that registration as well as updating all contact information. Substitutions can be made online by accessing the original registrant’s account with their email and confirmation number. Please contact [email protected] if you encounter any issues during the substitution process.

Event Policies and Disclaimers

LIABILITY: UnidosUS and its staff, Board, and sponsors claim no liability for the acts of any suppliers relative to this Conference or for the safety of any attendee during and/or while in transit to or from this event. The planners and sponsors reserve the right to cancel this function without liability. UnidosUS reserves the right of admittance and the right to exclude from the Conference or refuse service to any attendee at the sole discretion of UnidosUS. Furthermore, UnidosUS is under no obligation to provide an explanation for its actions but may do so at its own discretion.

PHOTOGRAPHY AND VIDEOGRAPHY:  As an UnidosUS Annual Conference attendee, the registrant hereby grants to UnidosUS the right and permission to use, publish, and republish photographs, video, audio, or images in which the registrant may be included, in whole, part, or composite in any printed or electronic matter or media for any legal purpose, and to use the registrant’s name in conjunction if UnidosUS so chooses. This authorization and release shall also be binding upon the registrant’s heirs, next of kin, and personal representatives. The registrant has read this release and fully understands its contents. The registrant hereby releases and discharges UnidosUS from all claims and liabilities arising out of or about the use of photographs, images, or information.  

DEMOGRAPHIC AND PRIVACY POLICY:  UnidosUS collects demographic information to help us understand who our Conference attendees and audience are. UnidosUS may use demographic information from registrants for marketing related to UnidosUS programs, activities, and events. UnidosUS may also share the registrant’s contact information (email only) with approved UnidosUS partners. Payment information is not shared and is kept strictly confidential. Demographic information is shared in aggregate only. If a registrant does not wish to have their contact information shared with UnidosUS-approved partners, the registrant must send an email request to [email protected] stating that the registrant prefers not to have their information shared with UnidosUS’s partners.  

AMERICANS WITH DISABILITIES ACT: The Americans with Disabilities Act (ADA) forbids discrimination against individuals with disabilities. In compliance with the ADA, MGM Grand provides reasonable accommodations to allow physically challenged individuals to participate in all MGM Grand activities. Accessible sleeping rooms, wheelchairs, TDD kits, and Braille menus are available. 

Segway scooters (at walking speed only) are permitted in public areas of the hotel only when the operator represents that the equipment is a mobility assistance device for a disability condition. Other operators without reported disability should be advised that the equipment is not accepted for use in public areas, including, but not limited to, the Casino, Theaters, Event Center, Restaurants, and the Convention Center. In such cases of exclusion, a guest will be offered the use of a balanced wheeled mobility device such as a wheelchair or motorized scooter. With advance notice (by June 1), UnidosUS will attempt to secure reasonable accommodation and referral for Conference attendees in coordination with the MGM Grand and local accessibility services.

Specific facility questions may be directed to Kristina Villavicencio, UnidosUS Marketing and Events Specialist, at [email protected].

EVENTS GENERAL POLICY: All events require a Conference registration badge with a QR code for admission. Priority entrance is available for attendees with a disability who self-identify at the queue area as needing additional time or assistance to be seated before the general entrance doors open. Seats will not be allowed to be saved at the meal events in order to accommodate all attendees before the start of the program. For receptions and parties, attendees 21 years of age and older are required to show a government-issued photo identification in order to receive or purchase alcoholic beverages. 

FOOD SERVICE POLICY: Food service for the general session meal events and breakfast sessions is only available the first hour of the program. Menus will be provided in advance of the Conference on the Conference app with ingredient information.

Due to a higher volume of requests for vegetarian meals, we require you to indicate your vegetarian entrée meal preference during the registration process. The request must be received no later than June 25th. Vegetarian entrée meal tickets and instructions will be provided with the registration badge on-site at registration check-in. Vegetarian meal requests after DATE or on-site will not be accepted.

Due to the large number of attendees at the meal events, we will not be able to accommodate vegan or custom individual meal requests.

ASSUMPTION OF RISK: The UnidosUS Conference will take place at the MGM Grand, which is a public space that will also have guests from other events. While UnidosUS will exercise reasonable efforts to minimize the spread of COVID-19, UnidosUS cannot eliminate the risk of contracting any contagious disease in connection with participation in this Event. By attending the Event, YOU VOLUNTARILY ASSUME ALL KNOWN AND UNKNOWN RISKS RELATED TO EXPOSURE TO COVID-19 OR OTHER CONTAGIOUS DISEASES.

WAIVER OF LIABILITY AND RELEASE: In consideration of the opportunity to participate in the Event, you hereby FOREVER RELEASE, WAIVE, AND HOLD HARMLESS UNIDOS US from any and all liability, injury, damage, loss, or expense that may arise, directly or indirectly, now or in the future, regardless of whether caused by fault on the part of UnidosUS, in connection with any exposure, infection, or spread of COVID-19 or any other contagious disease related to your participation in the Event. YOU PROMISE NOT TO SUE UnidosUS for any of the claims that you have released, waived, and discharged.

You understand this release and waiver is intended to be as broad and inclusive as is permitted by law and that if any portion of this release and waiver is held invalid, the remainder will continue in full legal force and effect. You also agree that this release and waiver extends to, and will be binding upon, me and my estate, heirs, executors, administrators, and personal representatives.