2025 UnidosUS Annual Conference FAQs

Registration FAQs and Reminders 

• Registration is now open. Please visit our Conference homepage to register.  
• A limited number of tickets are available for special early pricing. Once sold out of special pricing, tickets will be at full rate. 
• Deadline for registration cancellations and substitutions is Monday, July 28, 2025. 

Registration Disclaimers

PAYMENT INFORMATION:UnidosUS accepts Visa, MasterCard, American Express, and personal or corporate/organizational checks. All checks should be postmarked by Monday, August 4, 2025 and mailed to the following address:
UnidosUS
PO Box 748425
Los Angeles, CA 90074-8425

TERMS AND CONDITIONS: You may register and submit payment afterwards only if you are paying via check. YOU ARE NOT REGISTERED UNTIL PAYMENT IS RECEIVED AND PROCESSED. All registration badges with a code for admission to events and ribbon credentials will be distributed on-site. 

CANCELLATION AND REFUND POLICY: Cancellations will be accepted in writing to [email protected] until Monday, July 28, 2025, and are subject to a $95 processing fee. All refunds for cancellations submitted prior to June 28th will be issued by Friday, September 12, 2025. 

SUBSTITUTIONS: Transferring a registration to another is permitted prior to Monday, July 28, 2025. The substituting party is responsible for all final financial obligations (any balance due) associated with that registration as well as updating all contact information. Substitutions can be made online by accessing the original registrant’s account with their email and confirmation number. 

Event Policies and Disclaimers

EVENTS GENERAL POLICY: All events require a Conference registration badge with a QR code for admission. Priority entrance is available for attendees with a disability who self-identify at the queue area as needing additional time or assistance to be seated before the general entrance doors open. Seats will not be allowed to be saved at the meal events in order to accommodate all attendees before the start of the program. For receptions and parties, attendees 21 years of age and older are required to show a government-issued photo identification in order to receive or purchase alcoholic beverages.  

FOOD SERVICE POLICY: Food service for the general session meal events and breakfast sessions is only available the first hour of the program. There will only be a fixed number of vegetarian meals available during the breakfasts, lunches, and Gala. Vegetarian meals will be available on a first-come, first-served basis. Attendees must request for a vegetarian meal with the banquet staff at the beginning of the event. No vegan meals will be available. Because of the large number of attendees at the meal events, individual custom meal requests will not be accepted.  

PHOTOGRAPHY AND VIDEOGRAPHY:  As an UnidosUS Annual Conference attendee, the registrant hereby grants to UnidosUS the right and permission to use, publish, and republish photographs, video, audio, or images in which the registrant may be included, in whole, part, or composite in any printed or electronic matter or media for any legal purpose, and to use the registrant’s name in conjunction if UnidosUS so chooses. This authorization and release shall also be binding upon the registrant’s heirs, next of kin, and personal representatives. The registrant has read this release and fully understands its contents. The registrant hereby releases and discharges UnidosUS from all claims and liabilities arising out of or about the use of photographs, images, or information.   

DEMOGRAPHIC AND PRIVACY POLICY:  UnidosUS collects demographic information to help us understand who our Conference attendees and audience are. UnidosUS may use demographic information from registrants for marketing related to UnidosUS programs, activities, and events. UnidosUS may also share the registrant’s contact information (email only) with approved UnidosUS partners. Payment information is not shared and is kept strictly confidential. Demographic information is shared in aggregate only. If a registrant does not wish to have their contact information shared with UnidosUS-approved partners, the registrant must send an email request to [email protected] stating that the registrant prefers not to have their information shared with UnidosUS’s partners.   

ASSUMPTION OF RISK: The UnidosUS Conference will take place at the Loews Kansas City Hotel and the Kansas City Convention Center, which are public spaces that will also have guests from other events. While UnidosUS will exercise reasonable efforts to minimize the spread of COVID-19, UnidosUS cannot eliminate the risk of contracting any contagious disease in connection with participation in this Event. By attending the Event, YOU VOLUNTARILY ASSUME ALL KNOWN AND UNKNOWN RISKS RELATED TO EXPOSURE TO COVID-19 OR OTHER CONTAGIOUS DISEASES. 

WAIVER OF LIABILITY AND RELEASE: In consideration of the opportunity to participate in the Event, you hereby FOREVER RELEASE, WAIVE, AND HOLD HARMLESS UNIDOS US from any and all liability, injury, damage, loss, or expense that may arise, directly or indirectly, now or in the future, regardless of whether caused by fault on the part of UnidosUS, in connection with any exposure, infection, or spread of COVID-19 or any other contagious disease related to your participation in the Event. YOU PROMISE NOT TO SUE UnidosUS for any of the claims that you have released, waived, and discharged. 

You understand this release and waiver is intended to be as broad and inclusive as is permitted by law and that if any portion of this release and waiver is held invalid, the remainder will continue in full legal force and effect. You also agree that this release and waiver extends to, and will be binding upon, me and my estate, heirs, executors, administrators, and personal representatives.