2026 UnidosUS Annual Conference FAQs

Registration Disclaimers

IMPORTANT DEADLINE DATES 

• Friday, May 1, 2026: Tier 1 deadline 

• Tuesday, June 30, 2026: Cancellation deadlines 

• Wednesday, July 22, 2026: Tier 2 and substitution deadline, online registration closes  

• Tuesday, July 28, 2026: On-site registration opens  

CONFERENCE REGISTRATION POLICIES

By checking this box, you confirm that you have read all the Event Terms and Conditions including the Assumption of Risk and Waiver of Liability and Release, understand it and its terms and conditions, understand, and agree that an electronic acceptance process will apply, and agree to be legally bound by it and its terms and conditions. 

CANCELLATION AND REFUND POLICY 

Cancellations made after June 30, 2026, are nonrefundable. However,  a person from the same organization may be substituted for a registered individual. All refunds requested prior to June 30 will be issued by Monday, August 31, 2026.  

CANCELLATIONS DUE TO ILLNESS 

Individuals who cannot travel due to illness are encouraged to follow CDC guidelines. Individuals who cannot travel due to illness may request a refund with written proof from a medical professional stating that the individual cannot travel during the event dates due to illness.  

Event Policies and Disclaimers

REGISTRATION  

YOU ARE NOT REGISTERED UNTIL FULL PAYMENT IS PROCESSED. All registration badges with a URL code for admission to events and ribbon credentials will be distributed at on-site registration. A registration badge/credential is required and enforced for access to all official conference activities. 

PHOTOGRAPHY AND VIDEOGRAPHY  

As an UnidosUS Event attendee, the registrant hereby grants to UnidosUS the right and permission to use, publish and republish photographs, video, audio or images in which the registrant may be included, in whole, in part or composite in any printed or electronic matter or media for any legal purpose, and to use the registrant’s name in conjunction if UnidosUS so chooses. This authorization and release shall also be binding upon the registrant’s heirs, next of kin and personal representatives. The registrant has read this release and fully understands its contents. The registrant hereby releases and discharges UnidosUS from all claims and liabilities arising out of or about the use of photographs, images or information.   

EVENTS GENERAL POLICIES    

All events require a registration badge for admission. Priority entrance is available for attendees with a disability who self-identify at the queue area as needing additional time or assistance to be seated before the general entrance doors open.  

We discourage saving seats at meal events in order to accommodate all registered attendees before the start of the program. For events with limited seating, event staff may place registered attendees in open seats.   

For receptions and parties, attendees 21 years of age and older are required to show a government-issued photo identification in order to receive or purchase alcoholic beverages.   

FOOD SERVICE POLICIES  

Because of the large number of attendees at meal events, individual custom meal requests will not be accepted. Vegetarian meals will be available on a first-come, first-served basis. Attendees must request a vegetarian meal with the banquet staff at the beginning of the event.    

Food service for meal events is only available during the first hour of the program. Menus with ingredient information will be provided in advance on the event website.  

HEALTH PROTOCOLS    

To prioritize the health and safety of all attendees and participants during all related UnidosUS Events, UnidosUS may implement health and safety protocols for all Event attendees. Health protocols are subject to change, without notice, based on local mandates. Compliance with these protocols will be mandatory for attendance and participation at the Event.     

Please note: UnidosUS reserves the right to implement any protective measures that it deems necessary to protect all Event attendees. UnidosUS also reserves the right to reduce capacity or transition to a virtual experience at any time for the health and safety of attendees and staff.    

CONSIDER TESTING BEFORE YOU TRAVEL  

To avoid spreading any contagious respiratory illnesses, such as flu, COVID, RSV, etc., please take an over-the-counter test or visit a health provider prior to attending the Event. On the day of travel, if you are not feeling well, please refrain from traveling to the Event.    

If you are experiencing any of the following symptoms, we encourage you not to travel: fever, dry cough, tiredness, aches and pains, sore throat, headache, loss of taste or smell, difficulty breathing or shortness of breath.      

To check a full list of contagious respiratory illnesses, such as flu, COVID, RSV, etc., please visit the CDC website.       

ON-SITE HEALTH PRECAUTIONS  

 In accordance with applicable federal, state and local guidance, individuals who are at a high risk for contagious respiratory illnesses should talk to their health care provider about whether they need to wear a mask and take other precautions, as directed. Individuals who have household or social contact with someone at a high risk for severe illness should also consider wearing a mask.         

While face masks may not be required based on CDC guidance, attendees are encouraged to wear masks based on individual comfort levels. Please be respectful of individual decisions on mask usage. 

DEMOGRAPHIC AND PRIVACY POLICY  

UnidosUS may use demographic information from registrants for marketing related to UnidosUS programs, activities and events. UnidosUS may also share the registrant contact information with approved UnidosUS partners. Payment information is not shared and is kept strictly confidential. If a registrant does not wish to have their information shared with UnidosUS approved partners, the registrant must send an email request to [email protected] stating that the registrant prefers not to have their information shared with UnidosUS’s partners.  

LIABILITY

UnidosUS and its staff, board and sponsors claim no liability for the acts of any suppliers relative to this Event or for the safety of any attendee during and/or while in transit to or from this event. The planners and sponsors reserve the right to cancel this function without liability. UnidosUS reserves the right of admittance and the right to exclude from the Event or refuse service to any attendee at the sole discretion of UnidosUS. Furthermore, UnidosUS is under no obligation to provide an explanation for its actions but may do so at its own discretion.  

ASSUMPTION OF RISK   

The UnidosUS Events take place at hotels and venues, which are public spaces that will also have guests from other events. While UnidosUS will exercise reasonable efforts to minimize the spread of any contagious respiratory illnesses, such as flu, COVID, RSV, etc., UnidosUS cannot eliminate the risk of contracting any contagious respiratory illnesses in connection with participation in this Event. By attending this Event, YOU VOLUNTARILY ASSUME ALL KNOWN AND UNKNOWN RISKS RELATED TO EXPOSURE TO CONTAGIOUS RESPIRATORY ILLNESSES.    

WAIVER OF LIABILITY AND RELEASE     

In consideration of the opportunity to participate in the Event, you hereby FOREVER RELEASE, WAIVE AND HOLD HARMLESS UNIDOS US from any and all liability, injury, damage, loss or expense that may arise, directly or indirectly, now or in the future, regardless of whether caused by fault on the part of UnidosUS, in connection with any exposure, infection or spread of any communicable disease related to your participation in the Event. YOU AGREE NOT TO SUE UnidosUS for any of the claims that you have released, waived and discharged.    

You understand this release and waiver is intended to be as broad and inclusive as is permitted by law, and that if any portion of this release and waiver is held invalid, the remainder will continue in full legal force and effect. You also agree that this release and waiver extends to, and will be binding upon, you and your estate, heirs, executors, administrators and personal representatives.    

AMERICANS WITH DISABILITIES ACT  

The Americans with Disabilities Act (ADA) forbids discrimination against individuals with disabilities. In compliance with the ADA, the hotel provides reasonable accommodations to allow physically challenged individuals to participate in all activities. Email registration@unidosus.org to inquire about accommodation options.